Microsoft Outlook Data Backup Utility

The main issue that complicates backing up Outlook data is that Microsoft does not make it easy to find the data. On an individual computer Outlook’s data repository is known as a Personal Folder and by default exists as a single file named “Outlook.pst”. However the location of that file can vary substantially based on three factors: the version of Outlook you are using; the version of Windows you are using, and your Username on your computer.
The good news is that Microsoft offers a free data backup utility called Personal Folder Backup that allows you to create a complete backup of your Outlook data and place the backup in the folder of your choice, with a file name of your choice. As an example you can create a folder call “Outlook Backup” inside your “My Documents” folder. Every time you create a back up copy of your Outlook data you can save the file in this clearly labeled folder. Then when you want to back up your Outlook data to an external hard disk drive, DVD or an online data backup service you know exactly where to find it.
The Outlook data backup utility installs a “Backup” selection on the “File Menu” on Outlook’s Menu Bar. But it also gives you a configuration option so that the utility will automatically remind you to make a backup of your Outlook data at an interval that you choose. If you want to make a back up every week set the interval for seven days; if you want to make a back up every month set the interval for thirty days.